we are looking for Office Cum / inspection / Technical coordinator for leading Third Party Inspection ,verification and ISO certification for an multinational company located in Ras Laffan - Support Service area., Kindly go through the below job responsibilities if its matching to your experienece than share your updtated Cv on amit.chandwani@sgs.com / hebsiba.asik@sgs.com
Along with CV, Current and expected salary and visa status .
Position :- Office Cum / inspection coordinator
Qualification :- Any Bachelors , preferred diploma or Bachelors in mechanical engineering with below experience
Experience :- 2-5 years
Primary Responsibilities :- To coordinate the inspection and testing activities of the project for its smooth operation and client satisfaction and administrative support for department activities related to customer services.
Specific Responsibilities :-
· To handle inspection enquiry in coordination with Operations / BD Manager and Supervisor. Submitting quotation/proposals for Inspection Services.
· To schedule the inspections with timely intimation to the customer and inspectors of SGS.
· To ensure that the reports made by the inspectors are dispatched to the customer in time.
· To maintain the confidentiality requirements in each activity during the service period.
· Ensure the best quality of execution.
· Operate to the highest standards of ethics, in accordance with the SGS Statement of Integrity
· Maintain and coordinating with client/SGS affiliates data exchange, keeping track of all correspondence, Faxes, letters etc. and ensuring proper filing to a specific job number as per office procedure
· Providing necessary information for invoicing after job completion.
· Finalizing reports and dispatching it to our clients
· Various administrative activities including but not limited to:-
o Record keeping of various components of client files (Query and job files)
o Filing and maintaining various client and job records as per office approved procedures.
o Maintaining various logs related to enquiries and job.
o Process client orders for billing purpose in SGS billing system (BOSS)
o Ensure billing is issued to client timely and follow up payment.
o Maintain client database for invoicing and payment follow up.
o User for Collect tool (payment collection tool of company) for ensuring timely payment collection from clients.
o Expediting deliverables to client.
o Other administrative activities as per the need and specific requirements of department including and not limited to Sales support, Tendering etc
o Compliance SGS Rules for life.
o Hazard Identification and reporting as per OI requirement
o Maintain good housekeeping at work place and office